I. Personal data.
We publish this document to explain the reasons why we collect and process personal data as part of our business.
- What is personal data?
This is all information that makes it possible to distinguish one person from another without much effort. They may refer directly to that person (such as first name and surname, identification number, and sometimes even an email address or online account), as well as those that do not describe him or her directly. For example, they relate to his or her features, health, views, place of residence, addictions, race or religion.
- What personal data are we talking about in our case?
We process data provided to us by our Clients, Contractors and Employees in connection with the use of our services, co-operation with us or employment.
- What does data processing mean?
Processing is all the activities that we can perform (collect) with anybody’s personal data – related both to their active use, such as collecting, downloading, saving, combining, modifying or sharing, as well as passive, such as storing, limiting, deleting or destroying.
- Who is the Data Administrator (who has influence on their processing and security)?
The administrator of your data is MJM Feel Safe Sp. z o.o. sp. k. with headquarters in Bydgoszcz at ul. Łowicka 3A, 85-776 Bydgoszcz, NIP: 554-29-21-851, REGON: 341462736, represented by Jacek Misiorny, phone: +48 52 365 27 96, e-mail address: firstname.lastname@example.org. The co-administrator of your data is MJM Property Management Sp. z o.o. with headquarters in Bydgoszcz at ul. Łowicka 3A, 85-776 Bydgoszcz, NIP: 554-29-21-549, REGON: 341449210, represented by Jacek Misiorny, phone: +48 52 365 27 96, e-mail address : email@example.com.
- On what legal basis and for what purpose do we process your data?
Each processing of your data must be based on an appropriate legal basis in accordance with applicable regulations. Such a basis may be your consent for data processing or other legal provisions allowing it, contained in the Act of August 29th , 1997 on the protection of personal data or in the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27th, 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (referred to as “GDPR”).
Your data may be processed by us for several different purposes, for example:
- if you are a user of the services we offer, e.g. a customer of our on-line store – we process your data based on your consent. You express it by checking the appropriate boxes in the on-line form prepared by us. Your consent is voluntary – remember that you can withdraw it at any time. In this case, we will cease to provide you with the service and immediately delete all data provided by you.
- You can provide us with your data by sending an e-mail or using the contact form on our website. We then process your data based on your consent, which you give automatically when you send us your data (e.g. e-mail address). Your consent is voluntary – remember that you can withdraw it at any time. In this case, we will immediately delete all information provided by you, as long as you have not become our client.
- If you are our client or a person interested in using the services we provide, we process your data in connection with the contract concluded with you or in preparation for the conclusion of such a contract. This is always done with your knowledge and will. When expressing your intention to conclude a contract, you will know what personal data will be needed to sign for, and after signing it, you know what data you have provided or will provide for this purpose at a later date.
- We can also process your data in connection with the need to ensure the security of our IT network and information. This will happen when you use or connect to our IT infrastructure, e.g. by visiting our website or sending us messages. This is our legitimate interest.
- If you are interested in working for us, your data is processed in the form of an application or CV sent by you. This is done with your knowledge and written consent, which you can withdraw at any time. In this case, your application will not be considered by us and we will immediately delete all data provided by you. However, upon employment with us, further rules of data processing and the mandatory scope of their transfer and further processing are determined by the provisions of labour law.
- Who do we transfer your data to?
In accordance with applicable law, we may transfer your data to entities processing it on our behalf, e.g. such as: a postal operator,an accounting office or sub-contractors of our services indicated in the contract concluded with you. We are also obliged to make them available at the request of entities authorised to do so under other legal provisions, e.g. courts of law enforcement agencies. The disclosure, however, will only take place if they contact us with a request in this regard, indicating the legal basis that allows them to do so. We do not provide for the transfer of your data to third countries or international organisations, i.e. outside the economic area of the European Union. In the European Union, thanks to the GDPR, you have the same level of protection for your data in all member countries. The text of the GDPR is available at: https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=OJ:L:2016:119:TOC
- How long will we process your data?
We attach great importance to limiting the scope of the data we collect, as well as the time of processing, to the necessary minimum. For this purpose, we carry out systematic reviews of existing paper and electronic documents, removing unnecessary ones, which have expired. Remember that the processing time of your data, depending on the basis on which we obtained it, may be decided by separate – independent legal provisions that may impose on us an obligation to store your data, regardless of your will or desire. Examples include labour law, social security law or accounting regulations. Your data may also come to us in connection with, for example, a training course; then we can process it for a short period of time, for purposes related to financial settlement with the entity that commissioned us for this training or to issue you with a certificate confirming participation in the training. After these actions, we will immediately delete your data and we will certainly not use it for any other purpose – e.g. to advertise our business, unless you clearly and explicitly give us your consent. If you have used our services personally and we have concluded an agreement on this matter, in accordance with the accounting regulations, you will have your data in the resulting financial and accounting documentation and process it for a period of five consecutive calendar years from the date of purchase / conclusion of the contract. If the data we have were to be used for a purpose other than that for which it was obtained, you will always be informed by us and you will be able to object to it.
- What rights do you have in relation to your data?
If we process your personal data, you always have the right to:
- data access requests,
- rectifying them,
- request removal or restriction of processing activities,
- object to data processing, data transfer, including obtaining a copy.
All these rights are discussed in detail in Art. 15 to 21 of the GDPR, the text of which is available at: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=OJ:L:2016:119:TOC
You can also withdraw your consent to the processing of personal data, in which case we will immediately delete your personal data, as long as there is no legal obligation to process it further. If you find that in any way – which we obviously do not want – we have violated your rights or we have not ensured the security of your personal data, you have the right to lodge a complaint with the supervisory body, which is currently the President of the Personal Data Protection Office.
- Automated decision making and information on profiling.
Based on your data, we do not make any decisions that would be automated, i.e. without human intervention. We also do not take any actions aimed at profiling you.
- How do we protect your data?
In order to ensure the security of your data, we use organisational and technical measures required by law. We have installed the necessary physical security at our headquarters to prevent unauthorised access to data. Our employees have the required authorisations and may process data in a limited manner, i.e. only to the extent that it is necessary for the proper performance of their official duties.
- Protection of the privacy of minors.
Our site does not monitor and does not verify information about the age of users, senders and recipients of messages and people interested in receiving notifications about our activities. Contact information from visitors (such as telephone numbers and e-mail addresses of users) is used to fulfill orders, send information about our company and commercial offers. Minors should not send any information or make orders or subscribe to services provided by our company without the consent of their parents or legal guardians. We will require such consent each time we learn that the user is a minor (“child”) within the meaning of national provisions on the protection of personal data.
- Contact details of the person responsible for the protection of personal data.
In all matters regarding the protection of personal data, we are represented by Patrycja Kulpińska; contact with her is possible at the e-mail address: firstname.lastname@example.org or by phone number +48 539929140.
- What are cookies and what are they for?
Cookies are text files that are stored on your device and used by the server to recognise this device when reconnecting. Cookies are downloaded at each “entry” and “exit” from the site. Cookies are not used to establish your users’ identity, but only your device – including so that, after recognising the browser you are using, the displayed image is best suited to the technical capabilities of the equipment (e.g. its resolution) or its type (“desktop” version – desktop or mobile). Cookies are most often used in the case of meters, probes, on-line stores, websites that require logging in, advertisements and to monitor the activity of visitors. Cookies also allow, among other other things, remembering your interests and adapting websites to them in terms of displayed content and matching advertisements. Cookies are currently used by virtually all websites operating on the Internet – search engines, information sites, blogs, on-line stores, websites of offices, magazines and newspapers, etc. Our website also uses them.
More information on cookies can be found at: www.wszystkoociasteczkach.pl
- What do cookies do?
They generally work on the following principles:
- identify computer and browser data used to browse websites – they allow, for example, to find out whether a given computer has already visited the website,
- data obtained from “cookies” are in no way combined with personal data of users obtained, for example, during registration on websites,
- are not harmful to you, your computers or smartphones – they do not affect the way they work,
- do not cause any configuration changes in or to end devices or in the software installed on these devices,
- the default parameters of “cookies” allow the information contained in them to be read only by the server that created them,
- based on your behaviour on the visited websites, they provide information to the servers, thanks to which the displayed page is better suited to individual preferences.
- What are the types of cookies?
There are the following types of cookies:
- “Session cookies” – (session cookies) are temporary files stored in the browser’s memory until the end of its session (i.e. until the browser is closed). These files are mandatory for some applications or functionalities to work properly. After closing the browser, they should be automatically removed from the device on which you viewed the page,
- “Permanent cookies” – (Persistent cookies) facilitate the use of frequently visited pages (e.g. they remember your favourite colour layout or the menu layout on your favourite pages). These files are stored in the appropriate folder for a long time, which you can adjust in the settings of the browser used. Each time you visit the website, data from these cookies is transferred to the server. This type of cookie is sometimes referred to as a “tracking cookie”.
- “Third party cookies” – are files usually coming from advertising servers, search servers, etc., co-operating with the owner of the website (we use Google Analytics, YouTube, Facebook, Twitter, Google). Cookies are placed for analytical purposes to monitor the activity on the website (number of entries, user location, time spent on the website, browser used, operating system, type of device). In the case of YouTube videos embedded on the website, user preferences are stored, while social networks collect login data. Thanks to them, the displayed advertisements are tailored to your preferences and habits, which in return often allows you to use part of the website content free of charge. With their help, “clicks” on advertisements, user preferences, etc. are also counted.
Remember that you can manage cookies yourself. This is made possible, for example, by the web browsers you use (usually the mechanism is turned on by default). In the most popular browsers you can:
- accepting “cookies”, which will allow you to take full advantage of the options offered by websites,
- cookie management at the level of individual websites selected by you,
- define settings for various types of “cookies”, for example, accepting persistent files as session cookies, etc.,
- blocking or deleting cookies
Information on how to enable and disable cookies in the most popular browsers can be found at the following links:
- Google Chrome: https://support.google.com/chrome/answer/95647?hl=pl&hlrm=en&p=cpn_cookies
- Internet Explorer: https://support.microsoft.com/pl-pl/windows?ui=pl-PL&rs=pl-PL&ad=PL
- Mozilla Firefox: https://support.mozilla.org/pl/kb/wzmocniona-ochrona-przed-sledzeniem-firefox-desktop?redirectslug=W%C5%82%C4%85czanie+i+wy%C5%82%C4%85czanie+obs%C5%82ugi+ciasteczek&redirectlocale=pl
- Opera: https://help.opera.com/pl/latest/web-preferences/#cookies
- Safari: https://support.apple.com/kb/index?page=search&src=support_site.home.search&locale=en_US&q=safari%20cookies
The website uses both session cookies and permanent cookies. We use them for the following purposes:
- creating statistics, which allows improving the content of pages, their structure and content,
- maintaining the user’s session.
Google collects on its servers data obtained from placing cookies on devices and uses this information to create reports and provide other services related to the traffic and use of the Internet. Google may also transfer this information to third parties if it is required to do so by law or if these entities process such information on behalf of Google. The data collected by our website is not disclosed or made available to third parties, except for the competent law enforcement authorities, authorised to conduct criminal proceedings in connection with its initiation at our request. This will only happen if you take any action that is illegal or harmful to us.